FAQ – Fundraising


Who is eligible to hold a fundraiser at Chuck E. Cheese, and what do they receive?

Non-profit public or private preschools or elementary schools with 75 or more students enrolled, and non-profit organizations benefitting children’s causes with over 75 members, are eligible to hold Fundraisers at Chuck E. Cheese. Up to 20% of the sales from your event will be returned to your organization. Only authorized personnel and representatives can officially book events. Only one event per month may be held per school or organization.

Click here to book an event for a school.

Click here to book an event for an organization.

What days are available to book a fundraising event?

Fundraisers are held Monday-Friday, 3-9 p.m. and must be booked 21 days in advance.

When should we receive our promotion materials?

When you receive your confirmation email, you will have access to online tools to promote your fundraiser.

Who will receive the donation check, and when?

The check will be made out and sent directly to the school, with attention to the fundraising contact person. Please let the school know that the donation check will come to your attention. You should expect your check in about 14 business days after your event.

Is there a limit on the number of events we have within a month?

Yes, we only allow one fundraising event per month, per school or organization.

May I call and change the date?

Of course! You can call up until 7 days before the event.

Not Applicable to Non-Profit Fundraising

May I call and change Chuck E’s time to visit the school if my principal doesn’t agree with the time I chose?

Yes, you have up until 72 hours to call and make that change. The time must be between 2 p.m. and 4 p.m.

Not Applicable to Non-Profit Fundraising.

Do you require an IRS Form W-9 (Request for Taxpayer Identification Number and Certification) from private schools?

Yes, as required by IRS Rules and Regulations, we require a Form W-9 from private schools.

Note, however, that we do not require a Form W-9 from Public schools and School Districts as the IRS generally treats public schools and their districts as government instrumentalities or agencies thereof.

Not Applicable to Non-Profit Fundraising

Whose information should be contained on the Form W-9 my organization submits?

The Form W-9 must contain the following information:

  • The precise name of your organization. This is important because we can only make the check payable to the entity identified on the Form W-9.
  • Check the appropriate box indicating the organization’s entity type (e.g., corporation, limited liability company, partnership, etc).
  • Indicate the appropriate “Exempt Payee Code” for your organization (see Form W-9’s instructions for a list of codes and definitions). For example, a Section 501(c)(3) organization would indicate “1” as its Exempt Payee Code. Note: Section 501(c)(3) organizations fall within the types of entities exempted from federal income taxation under Section 501(a) of the Internal Revenue Code.
  • Complete the section for your organization’s address.
  • PART I: Provide the organization’s Taxpayer Identification Number (e.g., its employer identification number).
  •  PART II: Signature
What happens if my organization fails to deliver an IRS Form W-9?

We will not deliver a donation check to your organization until we receive a signed Form W-9. A copy of a Form W-9 was included in the confirmation email sent to you when you registered for the event and can also be found at http://www.irs.gov.

May I solicit or recruit participants on or about your premises on the day of my fundraiser to contribute their receipts to the fundraising event scheduled by my organization?

Unfortunately, no. Since most, if not all, of our guests are coming to Chuck E. Cheese to enjoy a special once-in-a-lifetime family moment, we ask that you respect their privacy and allow them to enjoy their visit free of distraction. Furthermore, we provide you with timely and ample materials to adequately conduct your recruiting prior to the date of the scheduled event.

Can my fundraising event be canceled by Chuck E. Cheese if I fail to comply with the rules as stated?

Yes, we reserve the right to cancel a scheduled event, at any time, if we determine that an organization fails to comply with our fundraising rules.

Whom do I contact if I have questions or problems with a booked event or missing material?

Please contact one of our fundraising agents at 1-888-232-4386 or email us directly at [email protected].